Privacy policy

TSV Pro Deo, located in Enschede, is responsible for the processing of personal data as stated in this privacy policy. The board acts as TSV Pro Deo’s Data Protection Officer and can be contacted by sending an email to bestuur@prodeo.utwente.nl Further contact information can be found at the bottom of this page. 

 

Personal data

TSV Pro Deo will process your personal data when you make use of our services and/or when you choose to share your personal data with us. Below you will find an overview of the personal data that we will need to process:

Website

  • First and last name
  • E-mail address
  • Student number
  • Data about your activity on our website
  • Internet browser and machine type
  • Any other form of personal data that is actively shared by you. For example, when making a profile on the website, in correspondence or by phone

Member administration

  • Date of birth
  • Address, postal code and city of residence
  • Phone number
  • Bank account number

Goal

TSV Pro Deo processes your personal data for the following two goals:

  • To offer you the possibility to make an account
  • To be able to keep in contact during your membership

Data preservation:

Website

TSV Pro Deo preserves your personal data on the servers of StudentenNetTwente (SNT). Access to this data by third parties is excluded to the website committee and the sitting board.

Member administration

TSV Pro Deo preserves its member administration on DropBox. The access to this administration is excluded to the sitting board. DropBox automatically makes back-ups of this administration. TSV Pro Deo preserves physical archives, which may contain personal member data. These archives are preserved in a locked closet within a locked storage room which is shared among other cultural student associations of the University of Twente, in the Vrijhof building. Access to these archives is excluded to the sitting board.

Retention period

TSV Pro Deo employs a retention period of 7 years after the termination of a membership at TSV Pro Deo. Your personal data can be deleted before that period per request. To do this, send an email to bestuur@prodeo.utwente.nl 

Third parties

TSV Pro Deo does not sell your personal data to third parties.

Direct marketing

TSV Pro Deo does not employ any direct marketing strategies.

Cookies

TSV Pro Deo makes use of technical and functional cookies. A cookie is a small text file which is saved to your device when you visit the website for the first time. TSV Pro Deo employs only cookies which are necessary for the proper functioning of the website and for your ease of use. They ensure the website operates smoothly and may remember your prefered settings. Additionally, we can use them to optimize our website. You can set your internet browser so that it will no longer save any cookies. Your browser also allows you to delete any saved information and settings.

Viewing, editing or deleting data

You have the right to view, edit or delete your personal data. Additionally, you have the right to revoke your permission for the processing of your personal data or object to the processing of your personal data by TSV Pro Deo. You also have a right to enable data portability. This means that you may submit a request for saving and sending you or another party you indicate a digital file containing all your personal data. You can submit a request for viewing, editing or deleting your personal data, or enabling data portability, objecting or revoking your permission for the processing of your personal data to bestuur@prodeo.utwente.nl. To ensure a request for viewing your personal data was sent by you, we will ask you to attach a copy of your ID card or passport to your request. When sending this copy, make sure to blacken the MRZ (machine readable zone), passport number and BSN (Burgerservicenummer). This is to protect your privacy. Responding to such a request may take up to 4 weeks but we will do our best to process it quicker. TSV Pro Deo would like to inform you that it is possible to send any complaints about the processing of personal data to the national supervisor, the Authority for Personal Data

Security

TSV Pro Deo secures the personal data of its members in the following ways:

  • Systems are secured with a username and password
  • Storage media are secured with a username and password
  • The website is secured with a username and password
  • Phones and tablets are secured with a code or fingerprint scanners
  • Closets and storage rooms are secured with locks and keys

TSV Pro Deo takes the security of your personal data very serious and will take fitting measures in the event of misuse, loss, unauthorized access, undesirable publication or unauthorized editing of personal data. If you are worried or unsure about TSV Pro Deo handling your personal data, please contact the board via bestuur@prodeo.utwente.nl